If you are a homeowner and would like to lease your unit, the HOA requires the following forms and information to be submitted. The forms must be filled out and sent to EREM each year.  Effective May 1, 2019, there shall be an annual administrative fee for Owners who rent their homes. The current fee is $50.00, payable annually (Jan 1st each year). The purpose is to help offset the time spent on record keeping of leases, amenities, key cards and other issues involving tenants.

According to the Covenants, Conditions and Restrictions (CC&Rs), Section 4. Notice of Sale, Lease or Mortgage.  In the event an Owner sells, leases or mortgages the Owner's property, the Owner will be required to give to the Association in writing, the name of the purchaser, lessee, or mortgagee of the property. Owner agrees to provide to the Association a copy of lease and signed documentation that the purchaser, lessee or mortgagee has received a copy of the regulations and restrictions governing subject property.

Please submit the following information by mail or email; and mail a check for $50 payable to WMT HOA.

  1. Copy of your signed lease agreement with your tenant
  2. Tenant named on lease must sing Covenants Acknowledgement Form
  3. Owner must submit an updated Contact Information Form
  4. Owner must fill out a Delegation of Use Form. If the owner is not delegating to the tenant, the owner should put their own name as the authorized user and the address at which the owner resides as the authorized user address.

It is the responsibility of the owner to pay all dues, fines, and administrative fees. It is the responsibility of the owner to ensure all forms are filed with the management company and to ensure information is accurate and current. It is the owner’s responsibility to inform tenants of changes to community rules, services, amenities, etc… The HOA does not guarantee access to amenities nor facilities and is not responsible for providing your tenant with access. For further clarification refer to the CC&Rs, community rules, or submit further questions to the HOA board.


Leasing Packet Download

C&R's, Rules, Etc...


The required forms and information can be sent via email or postal service to the management company.

Woodmill Trace HOA
C/o Executive Real Estate Management
3313 Memorial Parkway SW, Suite 127
Huntsville, AL 35801
(256) 880-1000
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