Clubhouse Address: 1710 Rushing Wood Dr., Madison, AL 35757

Our community has a number of well cared for amenities that we invite all authorized users to enjoy!

Below are some of the rules and information needed to use the amenities. Please refer to the Community Rules document for the latest revision of the rules.

+ Original Home Packet Information

Contacts

Home Information

Appliances

+ Pool Rules

HOURS: 9:00 A.M. - 10:00 P.M.

Authorized User shall mean and refer to either an owner, or persons to whom the owner has delegated the rights of enjoyment to the Common Area and facilities, as defined in Article 3 Section 2 of the CC&Rs.

HOURS: 9:00 A.M. - 10:00 P.M.
Swim at your own risk.
Always Keep the gate shut and locked, NO propping it open.
Pool use is restricted to Authorized Users and are limited to four Guests per household and MUST be accompanied by the Authorized User at all times. Unauthorized persons using the pool will be considered trespassing and may be prosecuted.
Children under the age of 16 years old must be accompanied by a parent / guardian at all times.
No pets are allowed in the pool area for any reason.
Tobacco products, e-cigarettes, vaping, or similar may not be used in the pool area.
No breakable containers are allowed in the pool area. This includes beverages in glass containers.
No food or drinks are allowed in the pool.
No grills or cooking devices may be used in the pool area.
All members are responsible for cleaning up after themselves. Any items left at the pool may be discarded by the HOA. This includes float toys, umbrellas, chairs, etc.
Proper swimming attire is required at all times when entering the pool; no street clothing, cut-offs, or denim shorts are permitted in the pool area.
Diapers are not permitted in the swimming pool.
Common sense shall be exercised by all pool goers; all signage and posted rules are to be observed at all times.
Each Authorized User must use their own card for access; under no circumstances shall an Authorized User provide access for someone they are not responsible for.
Vandalism will be reported to the HUNTSVILLE POLICE DEPARTMENT. Any Authorized User caught vandalizing will be held financially responsible for repairs and may be subject to fines issued by the HOA. Any nonmember may be prosecuted and will be held financially accountable. Owners are responsible for any damages caused by the Authorized User or their guests.
Violation of any of the pool rules may result in suspension of privileges for a period of time to be determined by the Board of Directors of the HOA. This will be done by deactivating Authorized User’s key card which may limit access to other amenities.
Report all injuries or hazardous conditions to the H.O.A. info@woodmilltracehoa.org

H.O.A. reserves the right to remove user privileges for non-compliance with regulations.

+ Exercise Room Rules

Use equipment at your own risk.
Authorized Users over the age of 18 may use all equipment without supervision. Children under the age of 18 must always be accompanied by a parent/guardian who is at least 18 years old.
Equipment use is restricted to Authorized Users only due to limited space and insurance considerations. Unauthorized persons using the Exercise room will be considered trespassing and may be prosecuted.
No pets are allowed in the Exercise Room for any reason.
No breakable containers are allowed in the Exercise Room.
All Authorized Users are responsible for cleaning up after themselves. This includes sanitizing the equipment with the provided wipes, putting away weights, correcting the position of any moved equipment, etc... Any items left in the Exercise Room may be discarded by the HOA.
Proper attire is required at all times.
Common sense and safety practices shall be used by all exercisers.
Vandalism will be reported to the HUNTSVILLE POLICE DEPARTMENT. Any Authorized User caught vandalizing will be held financially responsible for repairs and may be subject to fines issued by the HOA. Any nonmember may be prosecuted and will be held financially accountable. Owners are responsible for any damages caused by the Authorized User or their guests.
Violation of any of the Exercise Room rules may result in suspension of privileges for a period of time to be determined by the Board of Directors of the HOA. This will be done by deactivating Authorized User’s key card which may limit access to other amenities.
Report all injuries or hazardous conditions to the H.O.A. info@woodmilltracehoa.org

+ Clubhouse Rental and Use

Clubhouse rental form (print and fill out prior to requesting reservation)

Reservations for the clubhouse are made on a first-come, first-served basis up to 90 days in advance. Reservations are to be made through the HOA management company, EREM, Inc. They may be contacted at 256-880-1000. The form is also located on the website. The reservation gives the Authorized User exclusive use of the clubhouse and nonexclusive use of the pool areas and parking lot.
The clubhouse may only be rented by Authorized Users, the Authorized User must be the host of the event and present for the entire event. If an owner has delegated their amenity access privileges over to a tenant, then the tenant is considered the Authorized User and may rent the clubhouse.
After approval of a reservation the Authorized User must meet with a member of the board for an orientation and review of the clubhouse use rules. The Authorized User must also meet after the event to confirm no damage was done to the clubhouse. A board member may show up to your event to verify rules are being followed and that the Authorized User is present.
The access card you currently use for entry into the pool area will also allow you to access the main area of the clubhouse on the day of the event. The interior portion of the clubhouse is accessed through the door located inside the exercise room (the card reader is just to the right of the door.) This means if your card has been deactivated you will not have access to the club house.
The usage fee is $50 (effective April 1, 2019) and the security deposit is $500. The fee and the security deposit must be paid with separate checks by the Authorized User and made out to Woodmill Trace HOA. The signed form and payments should be mailed to EREM no later than two weeks prior to the event - no exceptions. No third-party checks will be accepted. If the Authorized User cancels the reservation, the reservation fee and security deposit will be returned. If the Club house is left clean and undamaged the security deposit will be returned to the Authorized User. All reservations are subject to approval by the board of directors. The Authorized User must be in good standing with the HOA to have the privilege of renting the clubhouse.
The board reserves the right to cancel a reservation at any time. The clubhouse is not available for rental on holidays; rental of the clubhouse for commercial purposes is prohibited.
Vandalism will be reported to the HUNTSVILLE POLICE DEPARTMENT. Any Authorized User caught vandalizing will be held financially responsible for repairs and may be subject to fines issued by the HOA. Accidental damage should be reported to the HOA and the Authorized User may be held financially responsible for the damages. The Owner will be held financially responsible for any damages caused during rental by Authorized user or their guests.

The reservation gives the Homeowner exclusive use of the clubhouse and nonexclusive use of the pool areas and parking lot.

+ RV Lot Rules

RV Lot Decal Form

All vehicles and trailers stored in the RV Yard MUST have a decal assigned by Woodmill Trace HOA.
All vehicles and trailers stored in the RV Yard MUST have a license plate and current registration. The registration must be in the name of the Authorized User.
All vehicles and trailers stored in the RV Yard MUST be fully operational.
Decals shall be obtained via Property Management company (currently EREM) upon presentation of the required application and $50.00 application fee, effective May 1, 2019. This is an annual $50.00 fee per decal received, if you are no longer using a decal notify EREM to stop the fee.
Current contact information “phone, email, and mailing” must be submitted to maintained with EREM.
All vehicles and trailers stored in the RV Yard must be removed within 72hrs of notice by the board. Failure to do so will result in removal by towing at the owner’s expense. HOA will not be responsible for damages or loss as a result of towing.
Decals may only be obtained by the Authorized User.
Decals are not transferable and must be placed on the assigned vehicle or trailer.
Business vehicles and/or business trailers are not permitted.
Each lot/property is limited to one (1) self-propelled vehicle and one (1) towed vehicle (trailer), subject to space availability.
No Dumping! Any Owner or Authorized User found to be dumping in the RV yard will be held financially responsible for all RV Yard cleanup costs.
The Board of Directors reserves the right to make exceptions on a case by case / as needed basis.
Any vehicles or trailers found to be non-compliant with these rules will be towed without notice at the owner’s expense.
The RV Yard may only be used by Authorized Users in good standing with the HOA.
A violation of the RV Yard rules may result in suspension of privileges for a period of time to be determined by the Board of Directors of the HOA. This will be done by deactivating Authorized User’s key card which may limit access to other amenities.
Vandalism will be reported to the HUNTSVILLE POLICE DEPARTMENT. Any Authorized User caught vandalizing will be held financially responsible for repairs and may be subject to fines issued by the HOA. Any nonmember may be prosecuted and will be held financially accountable. Owners are responsible for any damages caused by the Authorized User or their guests.
Report all injuries or hazardous conditions to the H.O.A. info@woodmilltracehoa.org

+ Parking Rules

Available in Community Rules Document

February 14, 2019 the board adopted revised community rules that were sent out the all owners and residents of the community. Since that time a number of questions regarding parking rules have been submitted to the board. This letter serves as notice of the parking rules adopted by the Board of Directors May 19, 2019. THIS IS NOTICE TO EACH OWNER AND RESIDENT THAT A FINE WILL BE IMPOSED UPON ANY AND EACH VIOLATION OF THE PARKING RULES WITHOUT NEED FOR FURTHER NOTICE. The updated parking rules clarify the rules outlined in the CC&Rs.

Per the Amended C&Rs August 24, 2007

Article III, Section 7, Paragraph 8 shall be replaced by the following:

Vehicles and Garages:

Each Townhome shall have four (4) designated parking areas which shall include two (2) in the garage and two (2) in the driveway. The term "vehicles," as used herein, shall include, without limitation, motor homes and other recreational vehicles, boats, trailers, motorcycles, minibikes, scooters, go-carts, trucks, campers, buses, vans, tractors, mowers and automobiles.

All vehicles shall be parked within garages, driveways or other Board approved paved parking areas. Parking in yards, alley ways and unpaved areas is prohibited. Any vehicles that are kept in the Community, other than in a Board designated area, for periods longer than (5) days shall be considered a nuisance and The Board, at its discretion, shall have the authority to remove the vehicle from the Community at the vehicle owners’ expense. A Fenced Parking Area is provided near the entrance of the subdivision that may be used to park and store any of the types of vehicles. Trucks with mounted campers which are an Owner's or Occupant's primary means of transportation shall not be considered recreational vehicles, provided they are used on a regular basis for transportation and the camper is stored out of public view upon removal.

The Board at its discretion may assign specific parking spaces to the Townhome Owners and change the assignment of such specific parking spaces from time to time.

No eighteen-wheel trucks or the cabs of such trucks shall be parked, kept or stored within the Community, and if so parked, kept or stored shall be considered a nuisance and may be removed by the Board. No motorized vehicles shall be permitted on pathways or unpaved Common Property except for public safety vehicles or vehicles authorized by the Board. Garage doors shall be kept closed at all times, except when garage in use.

All vehicles parked overnight must be parked in the garage or the driveway.
To park a vehicle on the street overnight requires approval from the board per occurrence.
When a vehicle is parked overnight on the street, a notice will be placed on the vehicle. The 2nd time the vehicle is parked overnight, even non-consecutive nights, a fine of $25 will be levied.
If a vehicle is found parked in any yards, alley ways, or unpaved areas, a warning will not be given, a $25 fine will be levied immediately.
Any vehicles not in compliance with the rules are subject to fines and/or towing at the owner’s expense.

The only Board approved parking area is the pool parking lot but is limited to use by:

A. - Authorized users currently accessing the pool, gym, or clubhouse amenity.

B. - Authorized users in need of temporary additional overnight parking may use the back row of the lot, vehicles must be removed during the day.

C. - Authorized user’s guests attending an event being held at the clubhouse.

D. - Any vehicles not in compliance with the above pool lot limitations (A-C) are subject to fines and towing at the owner’s expense.